Business Travel: Benefits of a Managed Travel Program


Traveling for business involves more than just finding a low-price airfare, rental car or hotel. It also means making sure that your travel is as responsible for your employees and as cost-effective and productive as your core business operations.

For some companies, a managed travel program relieves the headaches that can come from each employee individually booking his or her own trip. It’s a way to ensure that the company has a streamlined, efficient approach that’s easy for employees to follow and easily adaptable to changing needs.

Managed travel means that you’re using the services of a travel professional. You’ve got someone in your corner who is an expert in planning business trips, who can handle the booking and budgeting, keep track of the latest developments, be on the lookout for ways to improve and help implement your duty of care obligation. Your employees may be experts at their jobs, but they’re not necessarily experts at putting together the best travel arrangements. And remember that the time they spend arranging travel is time taken away from other core tasks.

Travel Leaders Group agents who specialize in business travel bring a wealth of experience to the table. They can help businesses craft a travel policy that keeps an eye on the bottom line, while also looking to improve the satisfaction of employees when they’re on the road.

Travel Leaders agents have longstanding relationships with suppliers like car rental companies, airlines and hotel chains that they use to put together the best package for their client’s needs. These are relationships that could take years for a business to develop. Like any business, travel isn’t static. Airlines are constantly changing, from flight schedules to new routes at airports that may be more convenient and cheaper for your business. A managed travel expert can help ensure that no area of your travel program falls through the cracks.

One of the most important services that travel agents provide to their business clients is ensuring that duty of care policies are followed. Companies are responsible for the safety of their employees while they travel, just as they are when they’re at the home office. It’s crucial to have someone who can act quickly when an employee needs help, whether that means getting moved to safety, arranging for a new hotel or changing an airline reservation. Managed travel provides the employer and employee with the peace of mind that comes from knowing someone has his or her back around the clock.

Information is the key to effectively managing the costs associated with business travel. One of the benefits of managed travel is that all of the information is in one place. Companies can easily keep track of expenses associated with business trips, look for areas to improve and for ways to save. It’s easy to spot trends and with the help of your Travel Leaders agent, refine your travel policy when necessary.

For more information about how managed travel can help your company, contact a Travel Leaders agent or get a quote below.